Privacy Notice

  1. Who we are

The Modern Foreign Languages Student Mentoring Project (MFL Mentoring) is being carried out by Cardiff University on behalf of Welsh Government.

 

  1. How we will use your data

We receive your personal data as part of your involvement in MFL Mentoring. We collate data about participants to help the smooth running of the project and conduct research into the language learning sector. Our analysis is not about any specific person and so you will not be identified as an individual. All data will be anonymised in any reports or research outputs.

 

  1. The nature of your personal data we will be using

The categories of your personal data that we will be using for this project may include the following depending on the nature of your involvement in the project. If your data is being collated, you will be informed in advance so that you can give your consent.

University Students:

  • Full name
  • Preferred gender
  • Age
  • Nationality
  • Disability
  • Email address
  • Phone number
  • Postal address
  • University
  • Degree programme
  • Year of study

Teachers:

  • Full name
  • Preferred gender
  • Email address
  • Phone number
  • School
  • Job title

Parents/Care givers:

  • Full name

Secondary School Learners:

  • Full name
  • Preferred gender
  • Ethnicity
  • School/Hwb email address
  • School
  • Year group

Referees:

  • Full name
  • Email address
  • Organisation
  • Job title

 

  1. Why our use of your personal data is lawful

In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the GDPR and DPA 2018 data protection legislation. For the purpose of this project, we will process your personal information in accordance with:

 

  • 6 1 (e) “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller”. Running the project on behalf of Welsh Government and conducting research on behalf of Cardiff University are considered “public task”.

 

  • 6 1 (a) “the data subject has given consent to the processing of his or her personal data for one or more specific purposes”. This refers to the consent that you have given for your data to be provided, such as in survey responses.

 

  • 9 1(j) “processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, shall be subject to appropriate safeguards, in accordance with this Regulation, for the rights and freedoms of the data subject”. This is for any special categories data used in research, e.g. for ethnicity.

 

  1. Sharing your personal data

We sometimes need to make personal data available to other organisations. These might include contracted partners (who we have employed to process your personal data on our behalf) and/or other organisations (with whom we need to share your personal data for specific purposes). Where we need to share your personal data with others, we ensure that this data sharing complies with data protection legislation. Cardiff University is the main body which will be processing your data.

Our partners include:

 

If you are a mentor completing one or both of the accreditation units, the details you provide will also be shared with the following partners in order to process and award your units:

 

  1. How long we will keep your personal data

Cardiff University will keep your personal data for a maximum of five years and will review every year after which we will delete any personal data we have about you.

 

  1. Your data protection rights

Under certain circumstances, you have the right:

  • to ask us for access to information about you that we hold
  • to have your personal data rectified, if it is inaccurate or incomplete
  • to request the deletion or removal of personal data where there is no compelling reason for its continued processing
  • to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
  • to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
  • not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you need to contact us regarding any of the above, please do so via the Cardiff University site: https://www.cardiff.ac.uk/public-information/policies-and-procedures/data-protection

 

  1. Withdrawal of consent and the right to lodge a complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting inforequest@cardiff.ac.uk and state the name of this project. Alternatively, you have the right to raise any concerns with the Information Commissioner’s Office (ICO) via their website at https://ico.org.uk/concerns/.

 

  1. Last updated

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated on 31 May 2021.

 

  1. Contact info

If you have any questions about how your personal information will be used, please contact Lucy Jenkins, Project Director, at Jenkinsl27@cardiff.ac.uk.